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How to add or edit information after an application has been submitted.

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Information residing on the Person Record:

 
Residency and Citizenship

 
Reminder: Applicant Demographics and Citizenship is on the Person record, not the Application record.
 
  1. Click on ‘Applicant Demographics and Citizenship’ in the navigation menu to open the area for editing.


     
  2. Note that in order for manually-entered applications to be complete, 'Applied for WI Residency' should be set to 'No' and 'WI Residency Status' should be set to 'Undetermined' until residency data is available. Applicants must complete the UW-Madison Registrar's residency application before enrolling.  
     

     
Academic History
 
Reminder: Academic History is on the Person record, not the Application record.
  1. Click on the plus sign on the right of the screen, the search button, and then "New."

     
  2. Since this listing will be manually entered, click the corresponding checkbox on the left-hand side. 


     
  3. Add in the necessary/available information. Note: this area is where the ‘Transcript Official’ selection resides.
     

      
  1. Click on the plus sign on the right of the screen, the search button, and then "New."
     
  2. Information may now be edited.  Note: the key metric ‘Months Worked’ may be adjusted in this area.
     

     
  3. In order to remove an employment record from the 'Months Worked' calculation, check the 'Exclude from Total' checkbox.
       

  1.  Click on the plus sign on the right of the screen, the search button, and then "New."

     
  2. You MUST enter the 'Amount', 'Date of Transaction', 'Fall App Open Terms', and 'Fiscal Year' fields, or the waiver will not complete correctly. Open the ‘Payment Type’ dropdown on the right-hand side of the screen and select ‘Waiver.’
     

     
  3. To the right, add the reason for waiver into the ‘Waiver Reason’ field.

 
Information residing on the Application Record:

 
Test Scores

  1. On the application record, navigate to Test Scores.
     

     
  2. Scores may be edited from the new tab.  Note: this area is where the ‘Test Scores Official’ checkbox resides.
     


     
Essays
  1. To edit, click on the Name in the 'Essays' area you want to adjust.  A new tab or window will open.

     
  2. On the new tab or window, answers to questions may be added to the 'Plain Text Response' field.
     

     
Recommenders and Recommendations
  1. Click on the plus sign on the right of the screen, the search button, and then "New."
     


     
  2. Click 'Question Responses' to edit or answer recommendation questions.  Note: on the left-hand side is where the ‘Submitted' and 'FERPA Waiver' selections reside.
     

     
Adding and Uploading Offline Documentation (Hardcopy recommendation letters, Official GMAT Reports, Official Transcripts, Resume, etc).
  1. To add offline documentation to an application, navigate to 'Secure Documents' click on the plus sign on the right of the screen, the search button, and then "New."
     
     

  2. A new window or tab will open. Select a 'Document Type', and then save. After saving, 'Notes' will be active, and you must select "Attachment" in there. 
    1. You may have to scroll down a bit in the notes window after selecting it to see the attach button.

     


     
    IMPORTANT NOTE: Any added document will be available to view, but the information it contains must still be manually entered in the LRM!
     
  3. Especially in the case of an added recommendation letter, you should still create a record per the Recommenders and Recommendations instructions above.