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Light board Setup

Studio components:

  • Light board
  • Tripod spreader (for added tripod stability)
  • Sandbag (for added tripod stability, sits on tripod spreader)
  • Manfrotto Tripod
  • Canon Rebel T8i camera kit
  • Camera body
  • 18-55 mm lens and lens cap
  • Battery pack and charger
  • Canon Rebel T8i user manual

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  • LM8 Lavalier and Belt Pack Transmitter
  • Two lithium batteries
  • Extra AA batteries
  • USB charger and wall adapter
  • Extra microphone covers
  • 32 GB SD card loaded in camera
  • Magewell USB Capture Card
    • Mini HDMI to HDMI cable (for transmitting audio and video to the Magewell capture card)
    • Magewell USB Capture Card HDMI Plus (for converting feed and flipping video in real time)
    • Blue USB cable with orange tape (the cable you will connect to your computer and )
    • Black USB extension cable

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Instructions

Instructions for the 1070 Asynchronous Light board Studio are organized by item type and order of setup.  

Light board:

  • Make sure the light board is plugged into the wall via the extension cord. The lights are already attached to the light board. You can change their brightness using the dimmers at the side of the board.
  • Adjust the presenter lights: Using the two dimmers closest to the backdrop, set the brightness of the presenter light dimmers by aligning the orange markers (about half brightness). 
  • Adjust the board lights: Turn the furthest dimmer to full strength. These LED lights are contained within the board and make your writing visible. 
  • Note that if you are ever unsure which dimmer controls which light, stand behind the board as you will for recording and adjust the brightness on the dimmers one at a time. 

Spreader and Manfrotto Tripod:

  • If you need to lower or raise the tripod, open the upper clasps. Note that the tripod clasps open on the silver side. Do not alter the lower tripod clasps as they are fully extended.
  • Adjust tripod height. Firmly hold the head of the tripod with one hand and open all three clasps with the other hand. Lift or lower the tripod with one hand and close each of the clasps with the other.
    • Try to get the tripod legs as even as possible. 
  • Lock pan and tilt: Pan and tilt are controlled by the levers you can turn at the top of the tripod head near the two vertical red arrows with “LOCK” on them.
    • Pan and tilt must be locked before you can attach the camera. Turn the levers clockwise to lock these features. 
  • Prepare the tripod head to attach the camera. Go to the tripod head, the top part of the tripod. Simultaneously push down on the black paddle with your thumb and use your fingers to push the silver lever over the notch on the black paddle as it is pushed down.
    • The silver notch on the lever should catch on the black notch on the paddle, locking the lever in position. You are now ready to attach the camera plate to the tripod head. 

Canon Rebel T8i Camera Kit:

  • Insert the battery: Turn the camera so you can see the bottom. There is a compartment labeled “BATT OPEN”.
    • Push the lever inward to open the battery compartment.
    • Line up the four pieces of metal at the bottom of the compartment with the battery’s four lines.
    • When inserting the battery, push against the gray notch. It can be a little tricky to get the battery in, so if you are having trouble, pull the notch back with one finger and slide the battery in. 
  • Attach the camera to the tripod: The silver plate underneath the camera allows you to set the camera on the tripod.
    • Step behind the tripod with the camera’s “user” side facing you. The user side contains all the buttons while the lens side contains the lens.
    • Lock the camera onto the tripod head by sliding the lens-side camera plate on top of the tripod head and then setting the entire plate flat.
    • You should hear a click as the silver lever is released from the paddle and locks the camera in place. 
  • Level the tripod: Grip the top of the camera with one hand and find the knob attached to the user-side red arrow that faces vertically on the tripod (rather than the two horizontal ones you checked for pan and tilt). The green circle with a bubble in it at the user-side of the tripod head is a level.
    • Loosen the knob and move the camera until the bubble is in the center of the level. Then tighten the knob. 
  • Attach the lens to the camera: If the lens is not already attached to the camera body, remove the black cover from the sensor on the camera and remove the cover from the lens by turning counter-clockwise on both. Do not leave the sensor on the camera or the lens uncovered for longer than it takes to attach the lens. Camera sensors are extremely light-sensitive and exposing them for long periods of time will destroy them. 
    • To attach the lens to the camera body, line up the white square on the lens with the white square on the camera body, which is in the 11 o’clock position. Turn the lens clockwise and make sure you are turning the part of the lens closest to the camera body and not one of the focal or aperture rings.
    • When the lens is secure, you will hear a click. Before releasing the lens, place one hand directly underneath the lens and let go of the lens with your other hand. 
  • Recharge the battery after use: Recharge the battery during breaks in filming and overnight before your next day’s shoot. Always turn the camera off before removing the battery or SD card. 

Lavalier Microphone:

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Instructions

Before Class:

  1. Turn on the lights. 

  2. Log in to the podium computer with your UW netID.

  3. Turn on the monitor and the monitor speaker.

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  4. To make adjustments to the tripod height, crank the handle on the right side of the tripod (as you face the user side of the camera).

  5. Turn the camera on by moving the lever on top of the camera from the Off position to the video camera icon.

  6. Make sure the camera mode is set to Manual, and the lens is set to automatic focus 

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  7. Place the lithium battery inside the lavalier receiver and the AA batteries inside the lavalier transmitter. Both sets of batteries are rechargeable.

  8. Plug the receiver into the microphone port on the Magewell capture card (the box connected to a blue HDMI cable).

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  9. Turn on the receiver and the transmitter. Turn the VOL/PWR knob on the receiver to MIC. Turn the

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  1. Level knob to the 11 o’clock position.

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  • If the transmitter and receiver are not synched, press the CHANNEL button on the receiver to navigate between sixteen channels, numbered 0-9 and A-F. Select any channel. Then hold down on CHANNEL until the number or letter you selected blinks.
  • Now hold the transmitter facedown and line the transmitter’s IR light indicator with the receiver’s IR light indicator. The READY/PEAK light on the receiver will turn green when the receiver and transmitter are synced. 
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  2. Attach the microphone to your collar

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  1. so that it is directly under your mouth and clip the receiver to your clothing. A belt works best.

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Camera Settings:

  • Turn the camera on: Move the lever on top of the camera from the Off position to the video camera icon position (past the On position).
  • Check the camera modes: The camera mode should be set as M(manual) on the top of the camera.
  • Check that the lavalier microphone is selected as your audio input: Press the MENU button and hit OK. The camera monitor is a touch screen so you can press directly on it or use the arrows near the Menu button.
    • Go to the first page in the menu, “Shooting settings” and select “Sound recording.”
    • Now check that Sound rec. is set to Manual. If it is not, select Sound rec. again and then select Manual. Manual is the lavalier microphone input.  
  • Set the audio levels: Speak into the microphone at the same volume you plan to speak at while recording. Watch the Left and Right channels fluctuate on the screen.
    • Your audio should be fluctuating around -12 dB and the bars should be yellow. You want to avoid red bars when speaking and do not want your volume to hit 0 dB.
    • If you find you are not hitting -12 dB, turn the volume up slightly using the VOLUME knob on the receiver and if you are peaking (or hitting 0), turn the volume down slightly. 
  • In a completely dark room with both sets of presenter lights adjusted to the levels indicated by the orange tape, the ISO should be 800 and the aperture should be 5.6. The camera setting, as indicated on the dial on top of the camera body should be set to “M” for manual. 
  • Autofocus will automatically be on so when you hit record and step behind the light board, wait three seconds for the focus to adjust before starting your lecture

Lens Settings:

  • Check focal length: The lens should be set to 35 mm, which will create a large depth of field and ample board space within the frame. Adjust the focal ring on the lens to 35 if it is not already set. 
  • Return the lens cap when you are not filming: Lens sensors are extremely light-sensitive and will last longer if they are covered when not in use.
    • Tip: misplacing the lens cap is common so store it in the camera case each time you remove it. 

Framing Tips:

  • With the lens set to 35 mm, you should not need to reframe. To determine how much space you have to write, mark an ‘X’ in each corner of the board with a black marker, indicating the area which will be recorded by the camera. Because of the black backdrop, only the presenter will see the markings. Some people actually pre-write everything on the board in black marker and then trace over it with a neon marker while filming. 
  • Remember that capturing too much of the frame, like the edge of the light board or your border markings, can be fixed by scaling in post-production. However, cutting off your writing or yourself, cannot be fixed in post-production because the camera did not capture that information. Only what is visible on the camera’s monitor will be recorded and visible for post-production and the final video. 

Recording and Playback

  • Start and stop recording: Press the small camera icon button near the viewfinder at the top of the user side of the camera to start and stop recording. 
  • Playback a recording: Press the triangle button to the right of the camera’s monitor on the user side of the camera. After you have finished watching a recording, press the playback button again or press the record button. 

1080 Synchronous Studio

Magewell Capture Card and Podium Computer:

  • First set up the tripod, camera, and camera and microphone settings, as found here.
  • Attach the mini HDMI cord to the camera. Once you connect the mini HDMI cord to the camera, you will not be able to view camera settings because the camera now functions as a webcam on the podium computer or your laptop.
    • If hosting a Zoom meeting, check that the Magewell capture card is connected to the podium computer via the blue USB cord with orange tape. The podium computer is connected to the monitor so you can see yourself and the participants in your call. 
    • If recording in Camtasia, plug the blue USB cord with orange tape into your laptop USB 3.0 port. 

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Zoom: 

  • If you are recording a Zoom session for the first time, you must enable Zoom cloud recordings
  • Open your Zoom meeting.
  • Select audio and video inputs.
    • Choose Mic (USB Capture HDMI+ Mic) as your microphone.

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    • Choose USB Capture HDMI+ as your camera.

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  • Turn off image mirroring.
    • From the video settings, open Advanced Settings. Make sure that Mirror Image is not selected so that you can view your video just as your students.

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  • Turn on the monitor. You will use this to see your students during synchronous sessions. Do not move the monitor as it is angled to prevent glare on the light board. 
    • The podium computer is already set to duplicate its desktop on the monitor, so you will see everything that is open on the podium computer.  
  • You are now ready to begin your call. You can see participants on the monitor and speak to them from behind the light board. 

Camtasia Recording:

  • If you have not used Camtasia before, set up a meeting with Teaching & Learning at teaching@wsb.wisc.edu.
  • Camtasia recordings require you to bring a laptop with Camtasia installed to Grainger Hall. 
  • Open Camtasia.
  • Select “New Project” or "New Recording".
    • If you select New Project, click “Record” in the top left corner.
  • Turn off the leftmost tab to disable screen recording, labelled “Color LCD” below. Turn off system 
  • Select audio and video inputs.
    • Choose “USB Capture HDMI+” as your video input.
    • Choose “USB Capture HDMI+ Mic” as your audio input.

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  • Click “Start Recording” to record.

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Studio Clean-up: 

Before leaving the studio, please disinfect all surfaces you touched with a cleaning cloth, including the camera buttons and screen, lavalier microphone, light dimmers and switches, markers and glass cleaner, podium computer, and any cords with which you may have come into contact. Never spray disinfectant directly on an electronic.

A good practice is to disinfect items as you reset them. To reset:

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  1. Take off the cap from the lens.

  2. Adjust the height of the light board by pressing the up and down buttons on the side.

  3. Turn on the dimmers on the side of the light board. Adjust the presenter lights using the two dimmers closest to the backdrop. Set the brightness of the presenter light dimmers by aligning the orange markers. Turn up the furthest dimmer from the backdrop all the way. This dimmer controls the LED lights contained within the board that make your writing visible. 

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  4. Open Zoom on the podium computer. (Login with SSO uwmadison) 

  5. Start a meeting.

  6. Adjust Zoom video settings.

    1. Click Video on the left bar. 

    2. Select USB capture HDMI+ as the camera.

  7. Adjust audio in the setting.

    1. Click Audio on the left bar. 

    2. Select Speakers / Headphones (Realtek(R) Audio) as the speaker. 

    3. Select USB capture HDMI+ as the microphone. 

    4. Turn off Automatically adjust the microphone volume

    5. Set Suppress background noise as High.

  8. Turn off the lights in the room.       

After Class:

  1. Clean the light board by using the cleaner.

  2. Turn off the dimmers on the side of the light board.

  3. Turn off the receiver and the transmitter. Charge the receiver and transmitter batteries.

  4. Turn off the camera and put the cap back to the lens. 

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  5. Turn off the monitor and the speaker box.

  6. Log off on the podium computer.

  7. Turn off the lights and lock the door.