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Effective November 2016, academic approval (via a screening proposal) by UW, as well as possibly, Higher Learning Commission (HLC) approval (UW's accreditator), for all contracts/purchases for credit instruction, must be completed PRIOR to submitting any contractual or purchasing requests to Purchasing Services.  The academic approval process is required, REGARDLESS of the purchase amount.  Specifics on what types of contractual arrangements are and aren't included in the policy, are found in the following KnowledgeBase document: 

If the instructor is an INDIVIDUAL (versus contracting with a corporation or other entity), remember that they MUST BE PAYROLLED (and are subject to the "Policy on Minimum Qualifications for Instructional Staff", see below).  Please connect with the WSB's HR department well before the start of any courses taught for academic credit, to set-up the proper academic appointments.

Please make sure to plan sufficiently ahead if Contracting for Credit Instruction may be needed, as the approval process takes quite some time.  As they require reporting to and possibly, approval by the HLC, UW-Madison academic approvals are required and are extensive.  

The following approval steps must be completed if contracting for credit instruction is needed:


As approved by the University Academic Planning Council on March 17, 2016, the policy was created to provide UW-Madison with a university-wide standard for the appointment of instructional staff in courses taught for academic credit.  Such a standard will set common expectations for instructor qualifications at UW-Madison. In addition, it is being promulgated to meet the new accreditation standards adopted by the Higher Learning Commission in June 2015.

Please visit the following KnowledgeBase for further information on the policy for minimum qualifications for instructional staff: