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Instructions for setting up and using the light boards to create lecture content.

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Light board Demonstration Video

Light board Setup

Studio components:

  • Light board
  • Tripod spreader (for added tripod stability)
  • Sandbag (for added tripod stability, sits on tripod spreader)
  • Manfrotto MK055XPRO3-BHQ2 Aluminum Tripod
  • Canon Rebel T8i camera kit
  • Camera body
  • 18-55 mm lens and lens cap
  • 128 GB SD card loaded in camera and an additional 32 GB SD card
  • Battery pack and charger
  • Canon Rebel T8i user manual
  • Sandisk SD card reader 
  • Mini HDMI to USB cable
  • 1070 Asynchronous Studio

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  • LM8 Lavalier and Belt Pack Transmitter
  • Two lithium batteries
  • Extra AA batteries
  • USB charger and wall adapter
  • Extra microphone covers
  • Camlink Elgato USB Capture Card (for connecting laptop to Canon camera to record in Camtasia)
  • 1080 Synchronous Studio
    • Canon DM-E100 Directional Microphone kit 
      • Microphone TRRS extension cable
    • Magewell USB Capture Card HDMI Plus (for flipping image in real time)

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Instructions

Instructions for setup are organized by item type. All components will come on the light board table for easy transportation. 

Light board:

  • Make sure the light board is plugged into the wall via the extension cord.
  • The lights are already attached to the light board. You can change their brightness using the dimmers at the side of the board.

Recommended Dimmer Settings:

  • Adjust the presenter lights using the two dimmers closest to the backdrop. Set the brightness of the presenter light dimmers by aligning the orange markers. 
  • The furthest dimmer from the backdrop controls the LED lights contained within the board that make your writing visible. Turn this dimmer up all the way. 
  • Note :  if you are ever unsure which dimmer controls which light, stand behind the board as you will for recording and adjust the brightness on the dimmers one at a time. 

Spreader and Manfrotto Aluminum Tripod:

  • If you need to lower or raise the tripod, open the top clasps. Note that the tripod clasps open on the silver side. 
  • Do not alter the lower tripod clasps as they are fully extended. Firmly hold the head of the tripod with one hand and open all three clasps with the other hand. Lift up or lower the tripod with one hand and close each of the clasps. Try to get the tripod legs as even as possible. 
  • Before you can attach the camera, ensure that the pan and tilt are locked on the tripod. Pan and tilt are controlled by the levers you can turn at the top of the tripod head near the two vertical red arrows with “LOCK” on them. Turn the levers clockwise to tighten them. 
  • Go to the tripod head, the top part of the tripod. Simultaneously push down on the black paddle with your thumb and use your fingers to push the silver lever over the notch on the black paddle as it is pushed down. The silver notch on the lever should catch on the black notch on the paddle, locking the lever in position. You are now ready to attach the camera plate to the tripod head. 

Canon Rebel T8i Camera Kit:

  • Insert the battery: Turn the camera so you can see the bottom. There is a compartment labeled “BATT OPEN”. Push the lever inward to open the battery compartment. Observe the four pieces of metal at the bottom inside the compartment. Line up these lines with the battery’s four lines. When inserting the battery, push against the gray notch. It can be a little tricky to get the battery in, so if you are having trouble, pull the notch back with one finger and slide the battery in. 
  • Attached the camera to the tripod: Notice that the camera has a silver plate on the bottom of it. This plate allows you to set the camera on the tripod. Step behind the tripod with the camera’s “user” side facing you. The user side contains all the buttons while the lens side of course contains the lens. Lock the camera onto the tripod head by sliding the lens-side part of the camera plate on top of the tripod head and then setting the entire plate flat. You should hear a click as the silver lever is released from the paddle and locks the camera in place. 
  • Adjust the tripod: Now grip the top of the camera with one hand and find the knob attached to the user-side red arrow that faces vertically on the tripod (rather than the two horizontal ones you checked for pan and tilt). The green circle with a bubble in it at the user-side of the camera on top of the tripod head is a level. Loosen the knob and move the camera until the bubble is in the center of the level. Tighten the knob. 
  • Attached the lens to the camera: If the lens is not already attached to the camera body, remove the black cover from the sensor on the camera and remove the cover from the lens by turning counter-clockwise on both. Do not leave the sensor on the camera or the lens uncovered for longer than it takes to attach the lens. Camera sensors are extremely light-sensitive and exposing them for long periods of time will destroy them. 
  • To attach the lens to the camera body, line up the white square on the lens with the white square on the camera body, which is in the 11 o’clock position. Turn the lens clockwise and make sure you are turning the part of the lens closest to the camera body and not one of the focal or aperture rings. When the lens is secure, you should hear a click. Before releasing the lens, place one hand directly underneath the lens and let go of the lens with your other hand. Lenses are very breakable. 
  • Insert and format the SD card: Next, open the right side SD card compartment labeled “CARD OPEN” and check to see if there is a card inside. If not, insert the SD card found in the camera kit. To clear any files that may be left on the SD card from another user, go to Menu. Then go to Function settings. Select Format Card. Click OK to erase all files on the card and begin the file naming from MVI_0001. Do not format the card if you have already begun recording. 
  • Recharge the battery after using: Recharge the battery during breaks in filming and overnight before your next day’s shoot. Always turn the camera off before removing the battery or SD card. 

Lavalier Microphone:

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Instructions

Before Class:

  1. Turn on the lights. 

  2. Log in to the podium computer with your UW netID.

  3. Turn on the monitor and the monitor speaker.

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  4. To make adjustments to the tripod height, crank the handle on the right side of the tripod (as you face the user side of the camera).

  5. Turn the camera on by moving the lever on top of the camera from the Off position to the video camera icon.

  6. Make sure the camera mode is set to Manual, and the lens is set to automatic focus 

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  7. Place the lithium battery inside the lavalier receiver and the AA batteries inside the lavalier transmitter. Both sets of batteries are rechargeable.

  8. Plug the receiver into the microphone port on the Magewell capture card (the box connected to a blue HDMI cable).

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  9. Turn on the receiver and the transmitter. Turn the VOL/PWR knob on the receiver to MIC. Turn the

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  1. Level knob to the 11 o’clock position

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  2. Attach the microphone to your collar so that it is directly under your mouth and clip the receiver to your clothing. A belt works best.

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Camera Settings:

  • Turn the camera on by moving the lever on top of the camera from the Off position to the video camera icon position (past On). 
  • Press the MENU button and hit OK. The camera monitor is a touch screen so you can press directly on it or use the arrows near the Menu button. Go to the first page in the menu, “Shooting settings” and select “Sound recording.”
  • Now check that Sound rec. is set to Manual. If it is not, select Sound rec. again and then select Manual. 
  • Speak into the microphone at the same volume you plan to speak at while recording. Watch the Left and Right channels fluctuate on the screen. Your audio should be fluctuating around -12 dB and the bars should be yellow. You want to avoid red bars when speaking and do not want your volume to hit 0 dB. If you find you are not hitting -12 dB, turn the volume up slightly using the VOLUME knob on the receiver and if you are peaking (or hitting 0), turn the volume down slightly. 
  • In a completely dark room with both sets of presenter lights adjusted to the levels indicated by the orange tape, the ISO should be 800 and the aperture should be 5.6. The camera setting, as indicated on the dial on top of the camera body should be set to “M” for manual. 
  • Autofocus will automatically be on so when you hit record and step behind the light board, wait three seconds for the focus to adjust. 

Lens Settings

  • The lens should be set to 35 mm, which will allow for a large depth of field and ample board space. Return the lens cap when you are not filming. Lens sensors are extremely light-sensitive and will last longer if they are covered when not in use. Tip: misplacing the lens cap is common so store it in the camera case each time you remove it. 

Framing Tips:

  • With the lens set to 35 mm, you should not need to reframe. To determine how much space you have to write, mark an ‘X’ in each corner of the board with a black marker, indicating the area which will be recorded by the camera. Because of the black backdrop, only the presenter will see the markings. Some people actually pre-write everything on the board in black marker and then trace over it with a neon marker while filming. 
  • Remember that capturing too much of the frame, like the edge of the light board or your border markings, can be fixed by scaling in post-production. However, cutting off your writing or yourself, cannot be fixed in post-production because the camera did not capture that information. Only what is visible on the camera’s monitor will be recorded and visible for post-production and the final video. 

File Naming

  • Canon automatically names your files in the following structure: MVI_000n  where  n  begins at 1 and increases by one digit for each new recording. 
  • To clear any files that may be left on the SD card from another user, go to Menu. Then go to Function settings. Select Format Card. Click OK to erase all files on the card and begin the file naming from MVI_0001. Do not format the card if you have already begun recording. 
  • It is recommended you stop recording after each take and start a new recording with each new take. This will help you save time during post-production. Note that the Canon EOS Rebel T7i can only record 30 continuous minutes of footage. If you plan to shoot a video that is longer than 30 minutes, you will need to divide the video into sections. 
  • Because you may be recording multiple takes, multiple tests, and/or multiple different videos, you should keep a log of what each file contains. An example setup is below:

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File Name

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Video Name

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Take 

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Good?

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MVI_0001

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Camera test

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1

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No, wrote out of frame

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MVI_0002

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Camera test 

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2

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Yes, framing and lighting are nice

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MVI_0003

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Intro to Light Boards 

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1

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Yes

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MVI_0004

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Perfecting Framing

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1

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No, misspoke 

Recording and Playback

  • Press the small camera icon button near the viewfinder at the top of the user side of the camera to start and stop recording. 
  • To playback a recording, press the triangle button to the right of the camera’s monitor on the user side of the camera. After you have finished watching a recording, press the playback button again or press the record button. 

Post-Production

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  1. Take off the cap from the lens.

  2. Adjust the height of the light board by pressing the up and down buttons on the side.

  3. Turn on the dimmers on the side of the light board. Adjust the presenter lights using the two dimmers closest to the backdrop. Set the brightness of the presenter light dimmers by aligning the orange markers. Turn up the furthest dimmer from the backdrop all the way. This dimmer controls the LED lights contained within the board that make your writing visible. 

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  4. Open Zoom on the podium computer. (Login with SSO uwmadison) 

  5. Start a meeting.

  6. Adjust Zoom video settings.

    1. Click Video on the left bar. 

    2. Select USB capture HDMI+ as the camera.

  7. Adjust audio in the setting.

    1. Click Audio on the left bar. 

    2. Select Speakers / Headphones (Realtek(R) Audio) as the speaker. 

    3. Select USB capture HDMI+ as the microphone. 

    4. Turn off Automatically adjust the microphone volume

    5. Set Suppress background noise as High.

  8. Turn off the lights in the room.       

After Class:

  1. Clean the light board by using the cleaner.

  2. Turn off the dimmers on the side of the light board.

  3. Turn off the receiver and the transmitter. Charge the receiver and transmitter batteries.

  4. Turn off the camera and put the cap back to the lens. 

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  5. Turn off the monitor and the speaker box.

  6. Log off on the podium computer.

  7. Turn off the lights and lock the door.