Training and Access

You must receive training from the web team before you will be granted access to edit research seminars.

To request access, please email webteam@wsb.wisc.edu with your request and the following:

• Subject line: "Research Seminars WordPress Access"
• Your first and last name
• Your netID (note – this is not a staff/student ID number)
• Your status (student employee, staff, or faculty)
• Which dept/program you work for

Login to WordPress

1. Go to business.wisc.edu/wp-admin (bookmark this page for easy access).
2. Click "Sign in with your Net ID" button. Login using Duo.
   1. Typing in your Net ID with the associated password will not work on this login page.

Note on Different Departments

Every faculty department does their research seminars differently. The web team has created a solution on WordPress to try to account for all department needs. 

Before creating seminars, decide within your department:

1.  Which fields you are going to use.
   • The seminar name (title), the speaker name, the semester, and the date are all required. 
   • The remaining fields are optional. Try to be consistent - use the same fields for all your seminars. 
2. Whether your seminar listing will be linked. 
   • Each seminar has it's own page, where it might include additional details. However, if you don't make use of the optional fields and the description, it might not provide any additional information.
   • Decide if you want the seminars listed on your department page to be linked, and let the web team know which you are doing.

Understanding Seminar Listings vs Pages

The Seminar Listing is where your seminars are listed so they are visible at a glance. Your department page has a seminar listing that displays 3 seminars, and links to the main Research Seminars page which lists them all. 

Listings display:

• The date (but not the time) of the seminar.
• The Title (Topic) of the seminar.
• The Speaker Name.
• The Speaker's affiliation/school. (optional)

The Seminar Page is where the details of each seminar are displayed. Your department may not have a need for these additional details, and you can leave them blank.

Pages display: 

• The Department of the seminar.
• The Title (Topic) of the seminar.
• The Speaker Photo (optional)
• The Speaker Name.
  • The link to the Speaker's profile (optional)
• The Speaker's affiliation/school. (optional)
• The date of the seminar
  • The time of the seminar (optional- set to 12am if you don't want it displayed)
• The location of the seminar (optional)
• A registration link to the seminar, which is automatically hidden once the date has passed. (optional)
• The description for the seminar (optional)
• A link to the seminar topic's paper (optional)
• A link to the recording of the seminar (optional)

Add a New Seminar

• Navigate to Research Seminars in the left menu. It should be at the bottom.
  • If you don't see Research Seminars, you will need to request seminar editing access from the web team.
• Click Add New Item (see the two locations for this button in the screenshot below)

Title

Add the topic of the research seminar as your title. Note that this will become the slug (the last part of the URL). You can modify the slug later if desired; tips for doing so can be found below.

If you are copying and pasting the title, you will need to use plain text. The following are shortcuts for plain text pasting:

• For Windows - Ctrl+Shift+V
• For Macs - Cmd+Shift+V

Meta- Research Seminars

In your editor you'll see a section labeled "Meta - Research Seminars". This is where you will put the bulk of your seminar information.

Any field with a red asterisk next to it is required. You cannot publish the seminar until you fill out all required fields.

Speaker

• Speaker Name* (required)

• Speaker Affiliation / School (optional) - 

• Speaker Link (optional) - If you have a link you want to include to the speaker's profile/bio, you can paste the URL in this field. This will make the Speaker's name clickable on the Seminar Page. 

• Speaker Photo (optional) - This image is displayed above the Speaker's name on the Seminar Page.

• Click "Add Image" Select the Media Library tab Navigate to the correct folder: In the left sidebar, find the "Faculty and Research" folder, and click on the folder icon to open it. Find your department name, and click on the folder icon to open it. Select the "Research Seminars" folder. (If you don't have one, click the "New Folder" blue button at the top of the sidebar to create it) Once you're in the correct folder, go back to the Upload files tab Click "Select Files" or drag and drop your photo Upload a square photo of the speaker, sized 500px by 500px. (Is your photo not the right size? Make sure to resize it before uploading) Add Alt Text (required). In most cases "[Speaker Name] headshot." is sufficient.  Click the blue "Select" button in the bottom right corner.

   

Description (optional)

If you have any further information you want to include that is not covered by the Meta - Research Seminars fields, you can add them to the description, underneath the Title.

Add a description to your event by typing (or pasting in your content) where it says "Type / to choose a block"

• You can bold or italicize text.
• Add multiple paragraphs as needed.